Riyadh

Goods Receiving Supervisor

Supervising the receipt of goods from suppliers and making sure it’s done according to the approved procedures and policies of the organization. Organizing shipment receiving schedules and coordinating with suppliers, warehouses, and relevant departments to ensure smooth workflow. Checking that the received goods match purchase orders, invoices, delivery notes, and approved documents. Reviewing received quantities and confirming they match the amounts recorded in the documents and system. Inspecting goods upon receipt to ensure products and packaging are intact and free from damage or visible defects. Verifying item details, barcodes, weights, prices, and basic product information according to the approved documents. Ensuring food products are safe and that transportation and storage conditions comply with approved requirements, including temperature monitoring when needed. Rejecting or isolating damaged or non-compliant goods, documenting observations, and notifying the responsible person according to approved procedures. Supervising the unloading of shipments and handling goods in a safe way that protects both the products and the workers. Ensuring that all receiving operations are accurately recorded in the approved system on time. Monitoring the entry of received goods into inventory and making sure quantities and balances are updated in the system. Assigning receiving tasks to employees, following up on their performance, and ensuring compliance with work procedures. Making sure the receiving area is organized, clean, and free of obstacles that could affect work safety. Coordinating with the purchasing, inventory, accounting departments, and suppliers to handle discrepancies and issues related to shipments. Reviewing receipt documents and making sure they're complete and the information in them is correct. Following up on quantity and item differences between the actual goods and the documents, and working on documenting and resolving them. Checking production and expiration dates for products that require it, and making sure they meet the receiving conditions. Ensuring inventory rotation procedures are followed according to the company's policy and the nature of the products. Following up on returned or rejected products and making sure they're separated from accepted goods until a decision is made. Monitoring compliance with safety procedures while unloading shipments, moving, and storing goods. Monitoring supplier performance in terms of adherence to deadlines, quantities, product quality, and document accuracy. Participating in periodic inventory and checking that receipt records match stock data when needed. Working on reducing receipt errors, waste, and damage, and improving the efficiency of receipt processes. Preparing daily reports on received goods, quantities, notes, and recorded discrepancies. Documenting cases of damage, shortage, excess, and non-conforming items, and attaching the necessary documents. Submitting reports on recurring issues to the branch manager, warehouse manager, or direct supervisor. Follow up on handling previous receiving notes and make sure that the necessary corrective actions are taken. Train receiving staff on the procedures for inspecting goods, matching documents, and using the approved system. Keep track of employees' adherence to work hours, instructions, and organizational procedures. Maintain receiving records, documents, and invoices according to the approved filing system. Suggest improvements that help speed up receiving processes, increase accuracy, and reduce operational errors. Make sure that all shipments received during the shift are recorded in the approved system. Review receiving documents and ensure that all required data and signatures are complete. Ensure that discrepancies and notes are addressed or document cases that are still under follow-up.